Accessing the medical records of your client for a personal injury claim is not easy. For some legal counsels, they thought that they only need an authorization letter from their client and that’s it. Bear in mind that there are several factors you need to consider because HIPAA or Health Insurance Portability and Accountability Act is very keen when it comes to the rules and regulations that you need to follow to retrieve the needed records. Aside from that, you also need to expect that if you do not follow the correct process of retrieving your client’s medical records it may take longer than the usual timeframe. In this case, your claim will take longer days to resolve.
While this may be true, there’s always a bright light you can look forward to retrieving the medical records of your client efficiently. You still have the chance to get it as fast as you want so long as you do it correctly, Hence, we’d like to give you some tips on how you will be able to access the medical records of your client effectively making sure that you still comply the HIPAA guidelines.
Do It Right On Your First Filing
To make sure that you head on in getting the needed medical records right away, you need to ensure that you get it right for the first time. There are forms you need to fill out and make sure that you fill each blank correctly with the needed information. Once you’re done, double or triple check so that you will know if you missed anything and if you do, you can correct them right away. You also need to make sure that you pass the requirements needed to access the medical records which are regulated by the HIPAA.
Send It Correctly
If your client had gone to a large hospital during their medication while they suffer that injury, they might have large and multiple locations where you can request the medical records. In this case, you can ask information personnel working in the hospital to know the exact location on where you get the needed medical records.Retrieving Medical Records American Retrieval is also an alternative way where you can outsource a help in getting those medical records for you and your client because they are doing it in a very efficient way.
Follow-Up Those Requests
As per healthcare law, each medical records provider have 30 days to comply with the needed information that every requesting party is asking from them. If this timeline is not followed and the records are still not given within the stipulated time frame, you can follow-ups and ask for another timeline when can you get it. Always do this until such a time you have the records in your hand.
Pay The Right Price
Ideally, retrieving medical records is costly especially that each file has a designated price. To ensure that you are paying the right amount, always refer to the fees imposed by the HIPAA so you will not get overcharged.